Agenda

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Meeting ID: 234 758 969 268

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+1 505-312-4308,,144653670# United States, Albuquerque

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(1)    Call to Order

(2)    Establishment of a Quorum

(3)    Roll Call, Introductions, & Verifications

(4)    Approval of Agenda

(5)    Approval of Minutes

•         January 12, 2024

•         October 18, 2024

(6)    “Dr. King Minute”

•         Commissioner Routheni

(7)    Public Comment & Community Input (2 minutes per commenter)

(8)    Informational-only Items

         a.      Matters from the Chair

          •         Financial Control Procedure Established

          •         Executive Director Search Status

          •         “New Day @ MLK”: Strategic Planning Committee

          •         Commission Vacancies; Secretary Vacancy

          •         Acknowledgements

          b.      Matters from the Commissioners

(9)   Acting Executive Director Report – Ms. Beverly A. Gaines, B.S.

         •         Financial Status and Updates

         •         FY 2023 Audit

         •         Audit Findings & Resolution(s)

         •         FY 2024 Audit

         •         Audit Status

         •         Audit Contract

         •         Auditor Selection Process

         •         FY 2025 Budget

         •         Appropriations

         •         FY 2025 Expenditures through 10/18/24

         •         FY 2025 Expenditures – 10/18/24-present

         •         Floating CFO

•         Technology/IT Update

•         Department of IT

•         Website/YouTube/Social Media

         •         LFC FY 26 Budget Request Status and Recommendations

         •         Annual Report (due by 12/1/24)

(10)  New Business

       •  Legislative Finance Committee Budget Request FY 26 (possible action)

       •   2024 Open Meetings Act Resolution (possible action)

•   Policies and Procedures Amendment – Travel Expenses and Per Diem, Actual
Expenses and Mileage (Exhibit A, Section G(3)) (possible action)

•  Funding Request Approvals (if any)

•  Four Corners Annual MLK Day of Service – Shirts Request (250)

(11)   Action to convene in closed session to discuss:

• Attorney client privilege discussion pertaining to pending litigation,   

    pursuant to Open Meeting Act, NMSA 1978, Section 10-15-1 (H)(7).

(12)   Action to Convene in Open Meeting – nothing was discussed in
closed session except those matters related to closed session (pending litigation)

(13)     Any action required as a result of the Closed Meeting
• pending litigation (possible action)

(14)      Next Meeting – (Specific Date TBD – 12/10-12/12?)
• Proposed Agenda Items for the Next Meeting to include:

(1)           Call to Order

(2)           Establishment of a Quorum

(3)           Roll Call, Introductions, & Verifications

(4)           Approval of Agenda

(5)           Approval of Minutes

•  November 8, 2024

(6)           “Dr. King Minute”

(7)           Public Comment & Community Input

2 Minutes per Commenter, please

(8)           Informational-only Items

a.            Matters from the Chair